SRRMS Vex Robotics

Transparency Policy

Sauk Rapids Rice Middle School Robotics Transparency PolicyAt Sauk Rapids Rice Middle School Robotics, we are committed to complete financial transparency. We believe every parent, coach, and contributor has the right to know exactly how funds and resources are managed to support our students’ success in robotics.Our Commitment
Clear Financial Reporting:
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Every donation, purchase, and expense will be recorded and displayed on our website.
A running balance will be maintained, showing all contributions and expenditures in detail.
Donors can choose to remain anonymous if they do not wish their name to be associated with their contribution.Necessary Expenses:
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Funds and resources are essential for maintaining and expanding our program. Typical expenses include:
Robot Parts: Motors, gears, controllers, brains, wheels, bearings, shafts, screws, and washers.
Tools: Frequently replaced due to wear and tear, such as snapped, stripped, or misplaced tools.
Supplies: Items needed for builds, maintenance, and competition preparation.
Miscellaneous Needs: Food, transportation, and other essentials for successful robotics meets and events.Expense Tracking:
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All receipts and invoices will be uploaded to the site for full visibility.
Clear descriptions will accompany each entry to explain the purpose of the expense.Flexible Contribution Options:
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Donations can be made via Venmo, gift cards, or by fulfilling specific material or tool requests directly.
A dedicated page on our site will list current needs, allowing contributors to choose how they would like to support the program.How Contributions Support the Group
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Your support ensures that our students have access to the resources they need to learn, grow, and succeed in robotics. From replacing tools to purchasing essential robot components, every cent is invested directly in empowering students to achieve their goals.Transparency in Action
Live Financial Updates: Our site will provide real-time updates on group finances, detailing:
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Contributions received (name of donor, if not anonymous).
Expenses and receipts, categorized for clarity.
Current balance and projected needs.
Open Communication: If you have questions about a specific expense or suggestion for improving our transparency, you can contact Coach Barby.How to Get Involved:
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Make a donation or fulfill a specific materials request.
Stay informed about the program’s financial status and upcoming needs.
Donate time (by coach approval only) in the classroom and at the tournaments.Together, we can ensure that Sauk Rapids Rice Middle School Robotics has the tools, parts, and support necessary to thrive while maintaining the highest standards of integrity and trust.

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Donations Page
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Thank you for supporting Sauk Rapids Rice Middle School Robotics! Your contributions directly empower our students by providing the tools, parts, and resources they need to excel in robotics competitions and develop lifelong STEM skills.1. Financial Contributions
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You can donate via Venmo to:
Venmo ID: @amberle-BarbyTo confirm your donation or request alternative payment methods, you can reach out directly:
Corey Barby - SRRMS VEX Robotics Coach
Phone/Text: 320-292-50292. Replacement Parts for VEX Robots
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We purchase all VEX robot replacement parts exclusively from certified vendors to ensure they meet competition standards.VEX Robotics Official StoreAlternative Acceptable Off Brand StoreBelow is a table of specific parts we currently need, including their Vex Website SKUs for easy reference:

3. Tools Needed
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Our tools endure heavy use and often require replacement due to snapping, stripping, or being misplaced during busy sessions. Below are tools we need, with links to Amazon examples for your convenience:

4. Food/Snack/Drink Donations
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Help keep our robot-eers fueled and focused during after-school sessions and competitions! We welcome donations of:

Please contact Corey Barby at 320-292-5029 to arrange a drop-off or to ask about current snack needs.If you wish to buy the class a meal we have created a BurgerKing List and a Dominos Pizza List that will feed the room. Please cordinate with Corey Barby to reserve a day and time to drop off the Young Engineer's brain fuel.

• Burger King List

• Dominos Pizza List
• Donuts List

Thank You!
Your generosity ensures that our students can continue to learn, grow, and succeed in robotics. Whether you contribute financially, donate tools, or bring snacks, your support makes a lasting impact. Together, we’re building the future of innovation—one robot at a time.

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Manage and View Financial Data
To ensure transparency and collaboration, we've made the financial data accessible directly through our Google Sheet. This sheet contains detailed records of donations, expenses, and other financial updates. You can view or edit the data (if authorized) by clicking the button below.What You Can Do:
View: Access real-time financial information, including donation records and expense summaries.
Edit: Authorized users can update records directly in the sheet.
Transparency: Keep track of all financial activities in one centralized location.
Please click the button below to open the Google Sheet.

• View GSheets Data

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• Burger King List

• Dominos Pizza List